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September 2004
Attached please
find the October - November 2004 schedule.
There will be a Liturgy
Workshop on December 12, 2004 at 2 PM. Attendance at this workshop (or a
weeknight makeup session to be scheduled later) will be required if you wish to
continue to distribute during Mass. Distribution of the Eucharist in the new
church will be discussed, among other subjects. If you are an in-home only
distributor, your attendance is optional.
The first Mass in the
new church will be December 20. There will be no Extraordinary Ministers
scheduled for this Mass, as there will be sufficient priests available.
Please take a moment to
verify that I have the correct e-mail address for you. I have been receiving a
number of returned e-mails as undeliverable. If you have not received any
updates lately, please e-mail me at pnieman@hjnieman.com so you may participate
in this service.
If you need a new
roster, let me know and I can e-mail you a version in Acrobat, or if you desire,
in Microsoft Works.
Summer
2004
Please take a moment to
verify that I have the correct e-mail address for you. I have been receiving a
number of Substitute Billboards back as undeliverable. If you have not received
any billboards lately, please e-mail me at
pnieman@hjnieman.com so you may participate in this service.
If you need a new
roster, let me know and I can e-mail you a version in Acrobat, or if you
desire, in Microsoft Works.
April -
May 2004
On the back is the
schedule for Holy Thursday and Easter Vigil. Please note that only seven
Extraordinary Ministers are needed for Thursday and eight are needed for
Saturday. There will be sufficient priests/deacons scheduled for these
Masses.
Also, there will be a
meeting for those scheduled for the Triduum Masses (Thursday and Saturday) on
Palm Sunday shortly after the Noon Mass is completed. We will go over
distribution of the cup at this meeting.
The next schedule will
run for the summer and I will need to know by the first of May the vacation
schedules for IN HOME ministers for the months of June – September.
Again, I want to
emphasize the changes I made at the workshop. When you receive your vessels,
depart immediately for your positions for distribution, whether in the
front or the back. And when finished, the H1 position is to bring the
vessels back to the altar using the
aisle near the choir.
March 2004
Here are the notes from
the January Meeting for those who did not attend, and for those who did,
please review to make sure we are all doing things the same way:
You are
Extraordinary Ministers of the Eucharist – if there are a sufficient
number of priests available, you are not to distribute. If you are
scheduled, especially at a special event, you should count (and take into
account priests and deacons in your count) to see if the priests
require assistance.
When you receive
your vessels, H 1 and 2 depart immediately for the back, H 3 and 4 should
also leave right away for their stations. Generally speaking, it takes a
few minutes for the people in the North section to make it up to the
front, or in the case of 10 AM, the choir is waiting for someone to come
over and distribute to them.
Check to make sure
where the wheelchair bound are sitting and distribute accordingly. They
have been just about everywhere, and you want to make certain they get a
chance to receive. Especially watch out for those in places you’d least
expect!
When done in the
back of the Interim Worship space, Host 2 should hand the ciborium to Host
1 and then Host 1 will return via the side aisle, not the center (main)
aisle. There is no sense waiting until the center aisle clears, and it is
better to wait at the altar than in the back. That way the priests are not
waiting on you!
Once again we will be
using volunteers for Holy Thursday and Easter Vigil. If you are involved in
RCIA or have relatives who are coming in to the church, you will be given
priority. Please let me know as soon as possible so we may schedule you
before we open it up to the rest of the group.
September 2003
I've decided to
try something different this month and deliver your schedule via e-mail.
Since I know some of you do not use Adobe, I have attached the schedule in
both .pdf and in an Excel file, so you can view as you wish. Let me
know what you think - I would appreciate the feedback.
While things went
fairly well last weekend, there are still some areas we are working on, so
there will be some adjustments made this coming weekend. Someone will
be available to help you with the changes. If you attended the 8
AM , the 12 Noon and the 5 PM Sunday, these went smoothly and do not require
any change. The 5 PM Saturday, and especially the 10 AM Sunday will
need some work with the bleachers.
I will be
posting the schedule to the web later, just in case you do not receive the
attachments.
You will notice that
we have not returned to distribution under both forms in October. As soon
as we are confident with the new distribution process, we'll work on
distribution of the cup.
May 2003
The new schedules have
been posted. These and all subsequent
schedules will be available in Adobe Acrobat format, which will make
downloading and printing much easier. A link has been provided to the
Adobe website, where you can download a copy of Adobe Acrobat Reader 5.0 for
free!
Since the Feast of Corpus
Christi falls on the weekend of June 21-22 which is not a regular cup weekend,
we will once again be asking for volunteers. A sign up sheet will be
posted in the Sacristy in the coming weeks, and if we have a sufficient
volunteers, we will distribute under both forms.
A new roster is now
available, and will be attached to the paper schedule which will be out for
distribution the weekend of May 17-18. If you prefer, a version on Acrobat
is also available, which can be e-mailed to you. Please let me know
and I'll send you a copy.
March
2003
Please take a moment
to verify that I have the correct e-mail address for you, as I have been
receiving a number of Substitute Billboards back as undeliverable. If you
have not received any billboards lately, please e-mail me from the
website or to
pnieman@hjnieman.com so I
may update my records.
Holy Thursday and
Easter Vigil are included on this schedule. If you will note, not all
positions are required, so if you see gaps this is normal as there will be
sufficient Ordinary Ministers to fill those positions. Remember, if
there are Ordinary Ministers of the Eucharist (Bishops, Priests and Deacons)
then Extraordinary Ministers are not needed, and should not serve even if
they are scheduled. This is also applies to Confirmation and First Communion
Liturgies as well. (Positions will drop in the following order: H3, H4, H2,
C3, C4, C5, C6)
A new roster will be
available with the next schedule, once I have had a chance to correct some
of the e-mail addresses. If you have any changes in your information, please
forward them to me as soon as possible.
In-home distributors
only : please forward vacation information to me as soon as possible so
I may avoid conflicts with the Summer schedule.
September,
2002
The October/November
2002 schedule has been posted to the website. Any requests for the
Christmas season should be made prior to November 1, 2002. The Mass
schedule remains the same as last year, and a volunteer list for
Christmas will be posted sometime in December.
We return to distribution
under both forms the first weekend of each month. Please review the procedures
if you are scheduled prior to serving.
Once again I ask that we be
mindful of our attire when distributing. I realize that if you are a sub coming
forth at Mass is beyond your control, but if you are scheduled your manner and
dress should reflect the position you hold. As cooler weather approaches, it is
not unreasonable to expect jackets and ties, or dresses and pantsuits.
The annual Liturgy Workshop
will be held Sunday, January 19, 2003 from 2 to 4 in the Church. If you have not
attended in the past two years, you must be at this coming session to
remain in the ministry, so mark your calendars now!
May 2002
IN HOME: A temporary
re-alignment of some of the group assignments was necessary for the summer.
Those directly affected received a call or e-mail the week of May 13
detailing the change. On the schedule, those from Group 3 temporarily
assigned to Group 2 are designated "T2" on the schedule, and those assigned
to Group 1 are designated "1/3" or "3/1", with your original group as the
first number. A new list of assignments will be provided to all prior to the
first weekend in June. Normal assignments will resume in October. If you
have any questions or need assistance with directions, please feel free to
give me a call at 475-3770 (days) or 323-3770 and I’ll try to help in
whatever way I can. We appreciate your patience and understanding.
Once again, as we see a
return to warm weather, please be mindful of your attire, as what you wear when
you distribute in church reflects not only on you, but on your ministry as well.
The substitute billboard
seems to be working well, but remember, if you get a substitute for yourself
directly, please do not ask for one through the billboard.
January, 2002
The February/March
schedule has been posted to the website. If you cannot make your assignment,
please try to find a substitute first. If you cannot find a substitute, please
e-mail me at pnieman@hjnieman.com
and I will broadcast a request for you.
New Eucharistic Ministers will be scheduled in April and May. An updated roster
will be furnished at that time.
November 2001
Attached is the
December - January Schedule. This schedule does not include assignments
for Christmas eve and day, or for January 1, 2002, which is a Holy Day
of Obligation this year. A sign up sheet will be posted on Saturday,
November 24 with Mass times and those who wish to serve may sign up for
the Mass they prefer on a first come first served basis. Please do not
call or e-mail me with your choice -
it must be written on the posted
sheet!
There is a Liturgy
Workshop scheduled for January 13, 2002, which will include a session for all
ministries and a special session for Eucharistic Ministers only, for which all
are invited to attend. This is a revised date - the original date was January
20. New Eucharistic Ministers will be trained during this workshop, and any
existing Eucharistic Ministers who have not attended a workshop in the last two
years are required to attend this workshop to remain on the roster. Please mark
this date on the calendar - more information will follow.
The next schedule
(February-March) includes Ash Wednesday. Anyone who wishes to serve this day
please let me know by January 3, 2001. Please remember that Eucharistic
Ministers will be assisting in the administration of ashes.
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September 2001
Attached please find
the October/November schedule. Please retain the roster published in May to
refer to should you need to find a substitute. If you have difficulty
finding a substitute, feel free to e-mail me and I will broadcast a request
to the list. Please call only as a last resort if you cannot find a
substitute.
I thank everyone for
paying more attention to details this summer. There has been tremendous
improvement. A few areas still need work (remember, come up to fill in at the
Sign of Peace only, please) but we are doing great. We will work on any small
items at the Ministry Workshop, to be held January 13,
2002 from 2 to 4 pm in the Church.
Any requests for the
Holiday season should be forwarded to me before November 1,
especially if you would like to serve at the late Christmas Eve Mass.
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to Top
May,
2001
Attached
please find the summer schedule and new roster. If your e-mail address is not
correct or is not listed, please
e-mail a correction. Only those listed on this roster are eligible to serve,
so keep this in mind when looking for a substitute over the summer months.
A sign up
sheet for Cup distributors will be posted in the Sacristy for the Feast of
Corpus Christi. If you can, please volunteer so we may offer the cup on this
important feast day.
Over the
past few weeks there have been a number of lapses in procedures, including a few
which could have resulted in spills. I have taken the liberty of attaching a
copy of the notes from the meetings
held earlier in the year, as all of the missed procedures were in fact covered
at the meetings. PLEASE - it is extremely important that we execute our ministry
in the most careful and spiritual manner, being mindful of what great
responsibility we have to the priests and congregation to convey our reverence
of this Sacrament. Take the time to review these notes and the handbook prior to
the next time you are scheduled, particularly to the sections about when to come
forward, when to leave for your positions, and what the responsibilities of your
position is, especially if you come forward to fill in for someone who is
missing. Let’s strive to make our service to the parish the very best it can be!
The
Bereavement Series will be held in the Oval Room on Sunday, June 24 from 6:15 to
7:45 PM, Tuesday, June 26 and Thursday, June 28 from 7 to 8:30 PM. Scheduled for
discussion is how to respond to questions on death and how to deal with
grieving. This may be especially helpful for those who visit the sick at home.
For more information, call Mary Thompson at the church office.
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Top
March,
2001
In home
Eucharistic Ministers should forward
their summer requests no later than May 1, 2001. The next schedule will run from
June through September and any vacation information is needed to avoid conflicts
or interruptions.
Also, the
new In-Home rotation commences with this schedule. We have added a sixth group
by splitting groups 2 and 4. Please make a note of this.
There will
be a special series of Bereavement Workshops to be presented by the parish in
June. While primarily for those in the Bereavement Ministry, the information
presented may also be of help to those of you who visit the critically ill.
Additional information will be posted in the next memo and on the website.
The roster
will be finalized and printed in time for the summer schedule.
The new
handbook has been published to the
website, including the church distribution diagram.
Back to Top
January 2001
New
Eucharistic Ministers will be commissioned
in the near future. Please assist them
should they require your help.
New
in-home distributors will also be on the schedule,
and have been assigned with an existing minister.
Please co-ordinate with them to help complete their
training.
Requests for the Easter Season should be forwarded
to me no later than March 1, 2001
November
17, 2000
Attached
is the December - January Schedule. This schedule does not include assignments
for Christmas eve and day. A sign up sheet will be posted on Saturday, November
25 with Mass times and those who wish to serve may sign up for the Mass they
prefer on a first come first served basis. Please do not call or e-mail me with
your choice - it must be written on the posted sheet!
There is a
Liturgy Workshop scheduled for January 21, 2001, which will include a session
for all ministries and a special session for Eucharistic Ministers only. As
required, once every two years, we must have a workshop for Eucharistic
Ministers and all must attend to continue in the ministry. Please mark this date
on the calendar - more information will follow.
In
December, we will be training new Eucharistic Ministers to join us in this
ministry. They will be scheduled starting in February.
The next
schedule (February-March) includes Ash Wednesday. Anyone who wishes to serve
this day please let me know by January 3, 2001. Please remember that Eucharistic
Ministers will be assisting in the administration of ashes.
Back
to Top
September, 2000
THE
OCTOBER/NOVEMBER SCHEDULE HAS BEEN REVISED. THERE WAS AN ERROR IN THE PLACEMENT
OF THE WHEELCHAIR ICONS - WE ARE NOT CHANGING PROCEDURES. PLEASE DISCARD THE
PREVIOUS SCHEDULE!
THE 5:00
P.M. SUNDAY MASS REMAINS ON THE SCHEDULE. IF YOU WOULD LIKE TO CHANGE TO THIS
MASS IN THE FUTURE, PLEASE LET ME KNOW.
ANY
CHANGES FOR THE HOLIDAY SEASON SHOULD
BE FORWARDED TO ME NO LATER THAN NOVEMBER 1.
I STILL
HAVE A FEW OF THE NEW PYXES YET TO BE DISTRIBURED. PLEASE GIVE ME A CALL TO MAKE
ARRANGEMENTS TO RECEIVE YOURS.
THERE IS A
NEW WAY TO GET TO THE MINISTRY WEB SITE -
www.stmmin.com .
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May, 2000
THE NEW
5:00 P.M. SUNDAY MASS COMMENCES JUNE 18, 2000. I WISH TO EXTEND MY APPRECIATION
TO ALL WHO VOLUNTEERED TO MOVE TO THIS MASS. IF THE MASS CONTINUES INTO THE
FALL, WE WILL ADVISE YOU PRIOR TO SCHEDULING LATER THIS SUMMER.
NEW
IN-HOME EUCHARISTIC MINISTERS HAVE ALSO BEEN ADDED. WHILE THEY HAVE BEEN TRAINED
IN THE BASICS, THEY WILL NEED TO BE ACCOMPANIED WITH A VETERAN THE FIRST TIME
OUT. IF YOU SEE WHERE YOU ARE SCHEDULED ON THE SAME WEEKEND WITH ANOTHER IN-HOME
DISTRIBUTOR, PLEASE MAKE SURE YOU COORDINATE WITH THE OTHER MINISTER SO THAT WE
MAY COMPLETE THIS TRAINING.
ALSO, THE
NEW PYXES ARE READY FOR DISTRIBUTION. PLEASE GIVE ME A CALL TO MAKE ARRANGEMENTS
TO RECEIVE YOURS.
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to Top
January 20, 2000
AS
PART OF YOUR PREPARATION TO SERVE, PLEASE TAKE A MOMENT TO REVIEW THE PROCEDURES
PRIOR TO YOUR NEXT SHEDULED MASS. IF YOU DO NOT HAVE YOUR COPY FROM OCTOBER,
1998, PLEASE LET ME KNOW AND I’LL SEND YOU A NEW SET. YOU MAY ALSO FIND THE
PROCEDURES ON THIS WEBSITE.
IF YOU HAVE ANY SPECIAL REQUESTS FOR THE EASTER
SEASON, PLEASE LET ME KNOW BY FEBRUARY 29, 2000, ESPECIALLY IF YOU ARE A SPONSOR
AND WOULD LIKE TO
SERVE AT EASTER VIGIL.
November 9, 1999
Any
information pertaining to the February/March Schedule should be submitted no
later than January 3, 2000. If you are going to be involved with
Confirmation either as a parent or as a sponsor, please let me know also by
January 3, 2000.
Please note that I have a new phone number - the old number
(395-5762) has been replaced by 323-3770. It also has advanced voice mail
capabilities, so please leave a message and I call you back as soon as possible.
September 15, 1999
If
you will not be around for the Holiday Season, please let me know by October 31,
1999. I am asking for those who would like to serve at Christmas and
either the 5:00 PM or Midnight Masses to please notify me of that as well.
Back to Top
New
Eucharistic Minister Procedures
Effective October 2-3, 1999
Procedure
for In Home Dismissal at 8:00 A.M. Sunday Mass
Presiding
priest will prepare tray for pyxes with cloth and leave on counter in Sacristy.
The first
in-home minister to arrive will prepare and place their pyx on the tray and take
it to the altar, placing the tray to the right side of the corporal.
The rest
of the in-home ministers will prepare their own pyxes and place the on the tray
on the altar.
After
communion has been distributed and the vessels have been purified and removed,
the presider will call forward the in-home ministers to take their position in
front of the altar.
The
presider shall take the tray along the line and invite each in-home minister to
take his or her pyx from the tray. Once each minister has their pyx, the
presider will pronounce the dismissal prayer and then dismiss them.
Mass
continues as normal.
Procedure
for distribution to the Choir.
An
additional ciborium will be needed at the altar with a sufficient number of
hosts for the choir.
One (or
two when needed for cup) choir members as scheduled will come forward from the
choir area and stand to the right of the other Eucharistic Ministers at the
beginning of the Lord's Prayer. These ministers will use the additional ciborium
and the chalice to distribute to the choir, and then return these vessels to the
altar for purification when distribution to the choir is complete. They will
then return their seats in the choir area.
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