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September 2004
Attached please find the October -
November 2004 schedule.
There will be a Liturgy Workshop on
December 12, 2004 at 2 PM. Attendance at this workshop (or a weeknight makeup
session to be scheduled later) will be required if you wish to continue to
distribute during Mass. Distribution of the Eucharist in the new church will be
discussed, among other subjects. If you are an in-home only distributor, your
attendance is optional.
The first Mass in the new church will be
December 20. There will be no Extraordinary Ministers scheduled for this Mass,
as there will be sufficient priests available.
Please take a moment to verify that I have
the correct e-mail address for you. I have been receiving a number of returned
e-mails as undeliverable. If you have not received any updates lately, please
e-mail me at pnieman@hjnieman.com so you may participate in this service.
If you need a new roster, let me know and I
can e-mail you a version in Acrobat, or if you desire, in Microsoft Works.
Summer 2004
Please take a moment to
verify that I have the correct e-mail address for you. I have been receiving
a number of Substitute Billboards back as undeliverable. If you have not
received any billboards lately, please e-mail me at
pnieman@hjnieman.com so you may participate in this service.
If you need a new roster,
let me know and I can e-mail you a version in Acrobat, or if you desire, in
Microsoft Works.
April - May
2004
On the back is the schedule
for Holy Thursday and Easter Vigil. Please note that only seven
Extraordinary Ministers are needed for Thursday and eight are needed for
Saturday. There will be sufficient priests/deacons scheduled for these
Masses.
Also, there will be a meeting
for those scheduled for the Triduum Masses (Thursday and Saturday) on Palm
Sunday shortly after the Noon Mass is completed. We will go over
distribution of the cup at this meeting.
The next schedule will run for
the summer and I will need to know by the first of May the vacation
schedules for IN HOME ministers for the months of June – September.
Again, I want to emphasize the
changes I made at the workshop. When you receive your vessels, depart
immediately for your positions for distribution, whether in the front
or the back. And when finished, the H1 position is to bring the vessels back
to the altar using the aisle near
the choir.
March 2004
Here are the notes from the
January Meeting for those who did not attend, and for those who did,
please review to make sure we are all doing things the same way:
You are Extraordinary
Ministers of the Eucharist – if there are a sufficient number of
priests available, you are not to distribute. If you are scheduled,
especially at a special event, you should count (and take into account
priests and deacons in your count) to see if the priests require
assistance.
When you receive your
vessels, H 1 and 2 depart immediately for the back, H 3 and 4 should also
leave right away for their stations. Generally speaking, it takes a few
minutes for the people in the North section to make it up to the front, or
in the case of 10 AM, the choir is waiting for someone to come over and
distribute to them.
Check to make sure where the
wheelchair bound are sitting and distribute accordingly. They have been
just about everywhere, and you want to make certain they get a chance to
receive. Especially watch out for those in places you’d least expect!
When done in the back of the
Interim Worship space, Host 2 should hand the ciborium to Host 1 and then
Host 1 will return via the side aisle, not the center (main) aisle. There
is no sense waiting until the center aisle clears, and it is better to
wait at the altar than in the back. That way the priests are not waiting
on you!
Once again we will be using
volunteers for Holy Thursday and Easter Vigil. If you are involved in RCIA
or have relatives who are coming in to the church, you will be given
priority. Please let me know as soon as possible so we may schedule you
before we open it up to the rest of the group.
September
2003
I've decided to try something different this month and deliver your
schedule via e-mail. Since I know some of you do not use Adobe, I have
attached the schedule in both .pdf and in an Excel file, so you can view as
you wish. Let me know what you think - I would appreciate the
feedback.
While things went fairly well last weekend, there are still some
areas we are working on, so there will be some adjustments made this coming
weekend. Someone will be available to help you with the changes.
If you attended the 8 AM , the 12 Noon and the 5 PM Sunday, these went
smoothly and do not require any change. The 5 PM Saturday, and
especially the 10 AM Sunday will need some work with the bleachers.
I will be posting the schedule to the web later, just in case you do
not receive the attachments.
You will notice that
we have not returned to distribution under both forms in October. As
soon as we are confident with the new distribution process, we'll work on
distribution of the cup.
May 2003
The new schedules have been
posted. These and all subsequent
schedules will be available in Adobe Acrobat format, which will make
downloading and printing much easier. A link has been provided to the
Adobe website, where you can download a copy of Adobe Acrobat Reader 5.0 for
free!
Since the Feast of Corpus
Christi falls on the weekend of June 21-22 which is not a regular cup weekend,
we will once again be asking for volunteers. A sign up sheet will be
posted in the Sacristy in the coming weeks, and if we have a sufficient
volunteers, we will distribute under both forms.
A new roster is now available,
and will be attached to the paper schedule which will be out for distribution
the weekend of May 17-18. If you prefer, a version on Acrobat is also
available, which can be e-mailed to you. Please let me know and I'll
send you a
copy.
March 2003
Please take a moment to verify
that I have the correct e-mail address for you, as I have been receiving a
number of Substitute Billboards back as undeliverable. If you have not
received any billboards lately, please e-mail me from the
website or to pnieman@hjnieman.com
so I may update my records.
Holy Thursday and Easter Vigil
are included on this schedule. If you will note, not all positions are
required, so if you see gaps this is normal as there will be sufficient
Ordinary Ministers to fill those positions. Remember, if there are
Ordinary Ministers of the Eucharist (Bishops, Priests and Deacons) then
Extraordinary Ministers are not needed, and should not serve even if they
are scheduled. This is also applies to Confirmation and First Communion
Liturgies as well. (Positions will drop in the following order: H3, H4, H2,
C3, C4, C5, C6)
A new roster will be available
with the next schedule, once I have had a chance to correct some of the
e-mail addresses. If you have any changes in your information, please
forward them to me as soon as possible.
In-home distributors only
: please forward vacation information to me as soon as possible so I may
avoid conflicts with the Summer schedule.
September, 2002
The October/November 2002
schedule has been posted to the website. Any requests for the Christmas
season should be made prior to November 1, 2002. The Mass schedule
remains the same as last year, and a volunteer list for Christmas will
be posted sometime in December.
We return to distribution
under both forms the first weekend of each month. Please review the
procedures if you are scheduled prior to serving.
Once again I ask that we
be mindful of our attire when distributing. I realize that if you are a
sub coming forth at Mass is beyond your control, but if you are
scheduled your manner and dress should reflect the position you hold. As
cooler weather approaches, it is not unreasonable to expect jackets and
ties, or dresses and pantsuits.
The annual Liturgy
Workshop will be held Sunday, January 19, 2003 from 2 to 4 in the
Church. If you have not attended in the past two years, you must
be at this coming session to remain in the ministry, so mark your
calendars now!
May 2002
IN HOME: A temporary
re-alignment of some of the group assignments was necessary for the summer.
Those directly affected received a call or e-mail the week of May 13
detailing the change. On the schedule, those from Group 3 temporarily
assigned to Group 2 are designated "T2" on the schedule, and those assigned
to Group 1 are designated "1/3" or "3/1", with your original group as the
first number. A new list of assignments will be provided to all prior to the
first weekend in June. Normal assignments will resume in October. If you
have any questions or need assistance with directions, please feel free to
give me a call at 475-3770 (days) or 323-3770 and I’ll try to help in
whatever way I can. We appreciate your patience and understanding.
Once again, as we see a return
to warm weather, please be mindful of your attire, as what you wear when you
distribute in church reflects not only on you, but on your ministry as well.
The substitute billboard seems
to be working well, but remember, if you get a substitute for yourself
directly, please do not ask for one through the billboard.
January, 2002
The February/March schedule
has been posted to the website. If you cannot make your assignment, please
try to find a substitute first. If you cannot find a substitute, please
e-mail me at pnieman@hjnieman.com
and I will broadcast a request for you.
New Eucharistic Ministers will be scheduled in April and May. An updated
roster will be furnished at that time.
November 2001
Attached is the December -
January Schedule. This schedule does not include assignments for
Christmas eve and day, or for January 1, 2002, which is a Holy Day of
Obligation this year. A sign up sheet will be posted on Saturday,
November 24 with Mass times and those who wish to serve may sign up for
the Mass they prefer on a first come first served basis. Please do not
call or e-mail me with your choice - it must be written on the posted sheet!
There is a Liturgy
Workshop scheduled for January 13, 2002, which will include a session
for all ministries and a special session for Eucharistic Ministers only,
for which all are invited to attend. This is a revised date - the
original date was January 20. New Eucharistic Ministers will be trained
during this workshop, and any existing Eucharistic Ministers who have
not attended a workshop in the last two years are required to attend
this workshop to remain on the roster. Please mark this date on the
calendar - more information will follow.
The next schedule
(February-March) includes Ash Wednesday. Anyone who wishes to serve this
day please let me know by January 3, 2001. Please remember that
Eucharistic Ministers will be assisting in the administration of ashes.
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September
2001
Attached please find the October/November schedule. Please retain the roster
published in May to refer to should you need to find a substitute. If you
have difficulty finding a substitute, feel free to e-mail me and I will
broadcast a request to the list. Please call only as a last resort if you
cannot find a substitute.
I thank everyone for paying more attention to details this summer. There has
been tremendous improvement. A few areas still need work (remember, come up
to fill in at the Sign of Peace only, please) but we are doing great. We
will work on any small items at the Ministry Workshop, to be held
January 13, 2002 from 2 to 4 pm in the Church.
Any requests for the Holiday season should be forwarded to me before
November 1, especially if you would like to serve at the late
Christmas Eve Mass.
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May, 2001
Attached
please find the summer schedule and new roster. If your e-mail address is
not correct or is not listed, please
e-mail a correction. Only those listed on this roster are eligible to
serve, so keep this in mind when looking for a substitute over the summer
months.
A sign up
sheet for Cup distributors will be posted in the Sacristy for the Feast of
Corpus Christi. If you can, please volunteer so we may offer the cup on this
important feast day.
Over the past
few weeks there have been a number of lapses in procedures, including a few
which could have resulted in spills. I have taken the liberty of attaching a
copy of the notes from the meetings
held earlier in the year, as all of the missed procedures were in fact
covered at the meetings. PLEASE - it is extremely important that we execute
our ministry in the most careful and spiritual manner, being mindful of what
great responsibility we have to the priests and congregation to convey our
reverence of this Sacrament. Take the time to review these notes and the
handbook prior to the next time you are scheduled, particularly to the
sections about when to come forward, when to leave for your positions, and
what the responsibilities of your position is, especially if you come
forward to fill in for someone who is missing. Let’s strive to make our
service to the parish the very best it can be!
The
Bereavement Series will be held in the Oval Room on Sunday, June 24 from
6:15 to 7:45 PM, Tuesday, June 26 and Thursday, June 28 from 7 to 8:30 PM.
Scheduled for discussion is how to respond to questions on death and how to
deal with grieving. This may be especially helpful for those who visit the
sick at home. For more information, call Mary Thompson at the church office.
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March, 2001
In home
Eucharistic Ministers should
forward their summer requests no later than May 1, 2001. The next
schedule will run from June through September and any vacation information
is needed to avoid conflicts or interruptions.
Also, the new
In-Home rotation commences with this schedule. We have added a sixth group
by splitting groups 2 and 4. Please make a note of this.
There will be
a special series of Bereavement Workshops to be presented by the parish in
June. While primarily for those in the Bereavement Ministry, the information
presented may also be of help to those of you who visit the critically ill.
Additional information will be posted in the next memo and on the website.
The roster
will be finalized and printed in time for the summer schedule.
The new
handbook has been published to the
website, including the church distribution diagram.
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January
2001
New
Eucharistic Ministers will be commissioned
in the near future. Please assist them
should they require your help.
New
in-home distributors will also be on the schedule,
and have been assigned with an existing minister.
Please co-ordinate with them to help complete their
training.
Requests for the Easter Season should be forwarded
to me no later than March 1, 2001
November
17, 2000
Attached is
the December - January Schedule. This schedule does not include
assignments for Christmas eve and day. A sign up sheet will be posted on
Saturday, November 25 with Mass times and those who wish to serve may sign
up for the Mass they prefer on a first come first served basis. Please do
not call or e-mail me with your choice - it must be written on the posted
sheet!
There is a
Liturgy Workshop scheduled for January 21, 2001, which will include a
session for all ministries and a special session for Eucharistic Ministers
only. As required, once every two years, we must have a workshop for
Eucharistic Ministers and all must attend to continue in the ministry.
Please mark this date on the calendar - more information will follow.
In December,
we will be training new Eucharistic Ministers to join us in this ministry.
They will be scheduled starting in February.
The next
schedule (February-March) includes Ash Wednesday. Anyone who wishes to
serve this day please let me know by January 3, 2001. Please remember that
Eucharistic Ministers will be assisting in the administration of ashes.
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September, 2000
THE
OCTOBER/NOVEMBER SCHEDULE HAS BEEN REVISED. THERE WAS AN ERROR IN THE
PLACEMENT OF THE WHEELCHAIR ICONS - WE ARE NOT CHANGING PROCEDURES. PLEASE
DISCARD THE PREVIOUS SCHEDULE!
THE 5:00
P.M. SUNDAY MASS REMAINS ON THE SCHEDULE. IF YOU WOULD LIKE TO CHANGE TO
THIS MASS IN THE FUTURE, PLEASE LET ME
KNOW.
ANY CHANGES
FOR THE HOLIDAY SEASON SHOULD BE
FORWARDED TO ME NO LATER THAN NOVEMBER 1.
I STILL
HAVE A FEW OF THE NEW PYXES YET TO BE DISTRIBURED. PLEASE GIVE ME A CALL TO
MAKE ARRANGEMENTS TO RECEIVE YOURS.
THERE IS A
NEW WAY TO GET TO THE MINISTRY WEB SITE -
www.stmmin.com .
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May, 2000
THE NEW
5:00 P.M. SUNDAY MASS COMMENCES JUNE 18, 2000. I WISH TO EXTEND MY
APPRECIATION TO ALL WHO VOLUNTEERED TO MOVE TO THIS MASS. IF THE MASS
CONTINUES INTO THE FALL, WE WILL ADVISE YOU PRIOR TO SCHEDULING LATER THIS
SUMMER.
NEW IN-HOME
EUCHARISTIC MINISTERS HAVE ALSO BEEN ADDED. WHILE THEY HAVE BEEN TRAINED IN
THE BASICS, THEY WILL NEED TO BE ACCOMPANIED WITH A VETERAN THE FIRST TIME
OUT. IF YOU SEE WHERE YOU ARE SCHEDULED ON THE SAME WEEKEND WITH ANOTHER
IN-HOME DISTRIBUTOR, PLEASE MAKE SURE YOU COORDINATE WITH THE OTHER MINISTER
SO THAT WE MAY COMPLETE THIS TRAINING.
ALSO, THE
NEW PYXES ARE READY FOR DISTRIBUTION. PLEASE GIVE ME A CALL TO MAKE
ARRANGEMENTS TO RECEIVE YOURS.
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January 20, 2000
AS
PART OF YOUR PREPARATION TO SERVE, PLEASE TAKE A MOMENT TO REVIEW THE
PROCEDURES PRIOR TO YOUR NEXT SHEDULED MASS. IF YOU DO NOT HAVE YOUR COPY
FROM OCTOBER, 1998, PLEASE LET ME KNOW AND I’LL SEND YOU A NEW SET. YOU
MAY ALSO FIND THE PROCEDURES ON
THIS WEBSITE.
IF YOU HAVE ANY SPECIAL REQUESTS FOR THE
EASTER SEASON, PLEASE LET ME KNOW BY FEBRUARY 29, 2000, ESPECIALLY IF YOU
ARE A SPONSOR AND WOULD LIKE TO
SERVE AT EASTER VIGIL.
November 9, 1999
Any
information pertaining to the February/March Schedule should be submitted
no later than January 3, 2000. If you are going to be involved with
Confirmation either as a parent or as a sponsor, please let me know also
by January 3, 2000.
Please note that I have a new phone number - the old number
(395-5762) has been replaced by 323-3770. It also has advanced voice
mail capabilities, so please leave a message and I call you back as soon
as possible.
September 15, 1999
If
you will not be around for the Holiday Season, please let me know by
October 31, 1999. I am asking for those who would like to serve at
Christmas and either the 5:00 PM or Midnight Masses to please notify me of
that as well.
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New Eucharistic
Minister Procedures
Effective October 2-3, 1999
Procedure for
In Home Dismissal at 8:00 A.M. Sunday Mass
Presiding priest will prepare tray
for pyxes with cloth and leave on counter in Sacristy.
The first
in-home minister to arrive will prepare and place their pyx on the tray and
take it to the altar, placing the tray to the right side of the corporal.
The rest of
the in-home ministers will prepare their own pyxes and place the on the tray
on the altar.
After
communion has been distributed and the vessels have been purified and
removed, the presider will call forward the in-home ministers to take their
position in front of the altar.
The presider
shall take the tray along the line and invite each in-home minister to take
his or her pyx from the tray. Once each minister has their pyx, the presider
will pronounce the dismissal prayer and then dismiss them.
Mass continues
as normal.
Procedure for
distribution to the Choir.
An
additional ciborium will be needed at the altar with a sufficient number of
hosts for the choir.
One (or two
when needed for cup) choir members as scheduled will come forward from the
choir area and stand to the right of the other Eucharistic Ministers at the
beginning of the Lord's Prayer. These ministers will use the additional
ciborium and the chalice to distribute to the choir, and then return these
vessels to the altar for purification when distribution to the choir is
complete. They will then return their seats in the choir area.
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